This tutorial will guide you through how to add your G Suite email account (Basic or Business) to your Office Outlook. G Suite is previously known as Google App, a paid service provided by Google that allows you to have your own domain name email all managed in a Gmail-like interface. Gmail is a great email app, that being said, there are still features that you can’t compete with native apps like Outlook. If you wish to receive and send emails via Outlook instead of the web-based Gmail with your G Suite emails, this is how to do it.
First and foremost – Contact Your Email Administrator
If you are one of the users being given the email account by your administrator, you need to first ask the administrator to allow “Less Secure App” access. If you are the administrator, log in under admin.google.com and go to Basic settings.
Scroll down to the bottom of the Basic Settings page, find “Less secure apps” and click “Go to settings for less secure apps.”
Select “Allow users to manage their access to less secure apps.”
Make sure save the changes.
Second Step is to log in to User’s G Suite Settings
Now login as one of the users under your organization. Go to My Account as an individual.
Under Sign-in & security, click Connected apps & sites.
Turn “Allow less secure apps: ON“
Now Go to Gmail’s setting page > Forwarding and POP/IMAP and make sure “Enable IMAP” is selected. Save changes when you are done.
Last Step is to configure your G Suite Account In Outlook
First, launch Outlook > Go to Info > Add Account
Add Account, select “Manual setup or additional server types“.
Select “POP or IMAP” and click Next.
Now, enter your name and email address. Under incoming mail server enter “imap.gmail.com” and for the outgoing mail server(SMTP) enter “smtp.gmail.com.” Lastly, enter your password. Go to “More Settings …” make sure under “Outgoing Server” select “My outgoing server (SMTP_ requires authentication” to “Use same settings as my incoming mail server.”
Lastly, under “Advanced” tab make sure you have the following port set correctly for each coming server (993) and outgoing server (587).
Once all set, finish the setup wizard. If everything is configured correctly, Outlook will be able to log onto incoming mail server (IMAP) as well as “Send test email message” successfully.
That’s how you can add your G Suite Basic or Business email account in Outlook. The important trick is to ask the administrator to allow you to use “less secure app” option. If this is not enabled, you will find yourself stuck looping at the setup wizard in Outlook trying to add the email account knowing you have all the correct setting but Outlook refuses to connect.