How To Batch Convert Outlook MSG Files into PDF Files on Windows

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If you have a need to batch convert a large group of Outlook email files into PDF format, here are the ways you can try.

MSG to PDF splash - How To Batch Convert Outlook MSG Files into PDF Files on Windows

 

Work with Outlook and Adobe Acrobat Standard

If you have Outlook 2010 or above installed along with a full standard version of Adobe Acrobat, you have three ways to get this job done. But before you dive into it, you need to import all your MSG files into Outlook first. The easiest way of doing it is to create a temporary folder in Outlook and drag all the MSG files into that folder.

Using Adobe’s Combine Files into PDF feature

Open Adobe Acrobat and choose Combine Files into PDF from the Select a Task section. Then open Outlook and drag all the emails you want to convert into the Combined Files window. Once done, click Combine Files button to start converting them.

Adobe Acrobat Combine files msg files 600x369 - How To Batch Convert Outlook MSG Files into PDF Files on Windows

If everything goes well, you will have a single PDF file for all the messages including the attachments.

Note that, directly dragging and dropping MSG files to the Combine Files window will not work.

Using print option

You can highlight the emails you want to convert and press Ctrl+P to bring up the print dialog box. Select Adobe PDF as the printer and hit Print button to start the converting process.

Outlook Print to PDF - How To Batch Convert Outlook MSG Files into PDF Files on Windows

If the attachments are required, go to Print Options and check the option “Print attached files” before hitting the Print button. The attachments will be saved as separate PDF files.

Using Adobe PDF Automatic Archival

Go to Adobe PDF tab in Outlook and click Setup Automatic Archival.

Outlook Adobe automatic archival 600x180 - How To Batch Convert Outlook MSG Files into PDF Files on Windows

Add the Outlook folder that contains the message files you want to convert and press Run Archival Now button to start.

Outlook Adobe automatic archival dialog - How To Batch Convert Outlook MSG Files into PDF Files on Windows

To include attachments in the result, go to Settings tab and make sure ” Include all attachments” option is selected.

The final copy is an Adobe PDF Portfolio file that requires Adobe Flash to open.

Online Tool

MSG to PDF   Zamzar Free online file conversion 600x212 - How To Batch Convert Outlook MSG Files into PDF Files on Windows

Zamzar is an online document conversion tool that has a feature that can convert MSG into PDF files. If the number of files is small and the privacy of the documents isn’t your main concern, this online tool could be a very effective choice to get the job done.

Commercial tools

There are a lot of commercial tools available on the market specifically designed for this type of task. If you don’t have a full version of Adobe Acrobat around, spending $40-$50 on one of these tools is not a bad choice. Here are three of them I tested that seem to be pretty good.

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3 COMMENTS

  1. I had need to convert thousands of msg files into pdf with attachments and I used PCVARE msg to pdf converter tool and got complete conversion result within few minutes. Really it works and provides complete conversion outcome as you want.

  2. Hi,

    I have used ZOOK MSG to PDF converter which perfectly works for me. It has easy interface which can easily batch export multiple MSG files into PST format in few seconds by preserving the data integrity.

    It is 100% recommendable tool for users. It really works!!!

  3. I had a bulk of msg emails and want to convert them into pdf format with their original folder structure. I used PCVARE msg to pdf converter, it gives the accurate and reliable conversion result.

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